Submission Guidelines

Waffle Video Submission Guidelines

Last Updated: March 25, 2026

Welcome, Waffle Maker

Thank you for joining our community of creators who are helping to Film the Future of AI with ethics, creativity, and beauty.

These guidelines are designed to ensure that every video submitted to Waffle Video (“Submitted Content”) meets our standards for quality, ethics, and legal compliance. Our goal is to build the world’s most valuable, ethically sourced video datasets for AI training.

These guidelines are part of our Terms of Service. You must verify that content conforms to these rules before you submit it. To learn more about how we process Submitted Content, including through our Capture Devices, see Content Processing and Waffle Grid Program below.

By submitting content to Waffle Video, you represent and warrant that you captured the content in full compliance with these Submission Guidelines, that the content, and that you have and will maintain all consents, rights and permissions necessary to allow us to process the content in accordance with the Terms of Service.

1. Eligibility Requirements

Creator Requirements

• You must be at least 18 years old
• You must have legal right to grant licenses for all submitted content
• You must have authority to appear in or authorize the appearance of any individuals in your videos
• You must comply with all local laws and regulations when filming

Content Ownership

You must not submit content that infringes on any third-party intellectual property, privacy, or publicity rights

2. Technical Requirements

Quality Standards

• Clear focus and proper exposure
• Stable footage (handheld acceptable if specified in Mission)
• Clean audio (no excessive background noise or music unless contextually appropriate)
• No watermarks, logos, or third-party branding (unless approved in Mission)

3. Content Standards

What We’re Looking For

• Authentic Real-World Content: Original footage of real environments, objects, actions, and scenarios
• Diverse Perspectives: Content that reflects the beauty and diversity of human experience
• Structured Submissions: Videos that follow Mission briefs with appropriate metadata
• Creative Excellence: Thoughtful composition, lighting, and framing that captures aesthetic intelligence

Prohibited Content

You may NOT submit content that contains:

Illegal Content

• Any illegal activity or content prohibited by law
• Content that violates intellectual property rights
• Content filmed without required permits or permissions
• Content that violates privacy laws or regulations

Harmful or Dangerous Content

• Violence, gore, or graphic injury
• Self-harm or suicide content
• Dangerous stunts or activities that could inspire harm
• Child endangerment or exploitation of any kind
• Animal cruelty or abuse

Inappropriate Content

• Nudity or sexual content
• Hateful or discriminatory content targeting individuals or groups
• Harassment, bullying, or threatening behavior
• Misinformation or deliberately deceptive content
• Spam or misleading videos

Synthetic or Manipulated Content

• AI-generated or synthetic video
• Deepfakes or face-swapped content
• Heavily manipulated or altered footage that misrepresents reality
• Content generated by other AI video tools

Third-Party Violations

• Copyrighted music and/or other copyrighted audio in the background
• Copyrighted material (artwork, branded products, etc.) without permission
• Recognizable individuals without proper consent
• Private property filmed without authorization
• Trademarked logos, brands, or products (unless part of natural environment and not focus of shot)

4. Consent and Release Requirements

People in Your Videos

• Recognizable Individuals: Must have given consent to be filmed
• Minors: No recognizable minors may be in the film
• Public Spaces: While filming in public may not require individual consent, you must still comply with local laws and platform policies, and any recognizable people in the video must give consent to be filmed, as per our Terms of Service
• Crowd Scenes: General crowd footage may be acceptable if no individuals are recognizable

Location and Property

• You must have permission to film on private property
• You must comply with filming regulations in public spaces
• You must obtain required permits for commercial filming where applicable
• You must not trespass or film in restricted areas

5. Metadata and Labeling Requirements

Required Information

• Accurate description of content
• Relevant keywords
• Any special conditions or context

Metadata Standards

• Give us a good picture of what’s being filmed using natural language; this context greatly increases the value of the video
• Be truthful and accurate in all descriptions
• Follow any additional metadata instructions provided in the Mission description

6. Quality Control Process

Automated Validation (M.A.P.L.E. System)

All submissions are processed through our proprietary Media Asset Processing & Labeling Engine

Human Review

Content that passes automated screening may undergo human review for:

• Aesthetic quality assessment
• Context verification
• Edge case evaluation
• Mission compliance confirmation

Rejection and Feedback

• You’ll receive a notification if content is rejected
• Feedback will explain the reason for rejection when possible
• Repeated violations may result in account restrictions

7. Content Removal and Appeals

Removal Reasons

Content may be rejected for:

• Violation of these guidelines
• Copyright or rights infringement
• Legal compliance requirements
• Quality standards not met
• Safety or security concerns

Account Suspension

Serious or repeated violations may result in:

• Temporary account suspension
• Permanent ban from the platform
• Forfeiture of unpaid earnings
• Legal action if warranted

8. Updates and Modifications

Guideline Changes

• These guidelines may be updated periodically
• Continued use of the platform constitutes acceptance of updates

Mission-Specific Requirements

• Individual Missions may have additional requirements
• Mission-specific guidelines take precedence for that content
• Always review the full Mission brief before filming
• Contact support@wafflevideo.ai with questions about requirements

Content Processing

This Content Processing section explains how we handle content you submit as part of Missions or otherwise upload for AI training by the partners you’ve chosen, as described in our Terms. Our Terms govern all Submitted Content activity including your participation in AI training. This section provides further information about how we, on behalf of the partners you’ve chosen, receive and process Submitted Content.

Submitted Content may be provided through (i) any glasses, cameras, or other content capture equipment or other devices provided by Waffle, an employer, or owned by a creator (“Capture Devices”), and used in connection with our Waffle Video GRID Partner Program, or otherwise provided by or through Waffle for AI training.

Waffle Grid Program

IF YOU PARTICIPATE IN THE WAFFLE VIDEO GRID PROGRAM, YOU UNDERSTAND AND ACKNOWLEDGE THAT YOU WILL BE USING WAFFLE VIDEO’S CAPTURE DEVICES AND THAT WAFFLE VIDEO WILL COLLECT, USE, AND SHARE VIDEO AND AUDIO RECORDINGS CAPTURED BY THE CAPTURE DEVICES, INCLUDING RECORDINGS OF AUTHORIZED CAPTURE ENVIRONMENTS. YOU ARE RESPONSIBLE FOR TAKING APPROPRIATE STEPS TO PROTECT AND MAINTAIN YOUR PRIVACY AND THE PRIVACY OF OTHERS, INCLUDING, WITHOUT LIMITATION, DISABLING THE RECORDING FUNCTIONALITY WHILE IN RESTROOMS, LOCKER ROOMS, BREAK ROOMS, OFF-DUTY AREAS, OR WHILE ENGAGING IN PERSONAL ACTIVITIES OR VIEWING PRIVATE MATERIALS (WHETHER ON PAPER, MOBILE DEVICES, OR OTHER MEDIA). YOU AGREE TO USE THE CAPTURE DEVICES PROVIDED THROUGH THE WAFFLE VIDEO GRID PROGRAM SOLELY TO PERFORM YOUR WORK IN AUTHORIZED CAPTURE ENVIRONMENTS AS INSTRUCTED BY YOUR EMPLOYER, AND YOU WILL NOT ALLOW ANY OTHER INDIVIDUAL TO USE YOUR ASSIGNED DEVICE.

Processing on behalf of AI partners

When you upload Submitted Content, we receive, create and process that content, including analyzing the details and running the processes described here, on behalf of the AI partners you’ve chosen to receive it:

Video data, such as technical video metadata to verify technical specifications from your videos, such as the resolution (e.g., 1080p), frame rate (e.g., 24, 30, or 60fps), aspect ratio (e.g., 16:9), clip duration, and file format. We may use third-party services such as AWS Rekognition to extract metadata, and perform object detection to validate content. Please review AWS’s privacy policy here to learn more about how they handle personal data: https://aws.amazon.com/privacy/.

Capture Devices data, such as any video and audio recordings captured, generated, or otherwise transmitted while using our Capture Devices.

User-generated video/audio content data, such as when creators film and upload videos or clips as part of “Missions,” we collect the video files, associated metadata (e.g. tags, labels, descriptions, time, location if applicable, angle, orientation, and any other content or information that you generate, transmit, or otherwise make available on the Marketplace Services, including associated metadata. Metadata includes information on how, when, where and by whom a piece of content was collected and how that content has been formatted or edited. Metadata also includes information that users can add or can have added to their content, such as keywords, geographical or location information, and other similar data.

Automated Processing and Metadata. We use automated systems, including AI-assisted transcription tools, to process audio and audiovisual content to generate text transcripts and to extract technical and embedded metadata (such as IPTC metadata, device information, and file attributes) for quality assurance, content moderation, safety, and system integrity purposes.

9. Support and Resources

Getting Help

• Creator Dashboard: Access FAQs, tutorials, and documentation
• Support Email: support@wafflevideo.ai
• Creator Community: Join our Discord for peer support
• Mission Briefs: Detailed specifications for each assignment

Best Practices

• Review all Mission requirements before filming
• Test submissions with smaller batches first
• Keep organized records of releases and permissions
• Stay updated on platform announcements
• Participate in creator workshops and training

10. Contact Information

Questions about these guidelines? Email: legal@wafflevideo.ai

Technical support: Email: support@wafflevideo.ai

Partnership inquiries: Email: partnerships@wafflevideo.ai

Report violations: Email: compliance@wafflevideo.ai

These guidelines are incorporated by reference into the Waffle Video Terms of Service. For complete terms, see Terms of Service. For information about how we handle your data, see our Privacy Policy.